
READ ME File For 'Phase 1 Survey Data'

Dataset DOI: https://doi.org/10.5258/SOTON/D2977

ReadMe Author: AIMEE O'NEILL, University of Southampton ORCID ID 

This dataset supports the thesis entitled "Exploring Intrawork Break Taking in Doctors Before and During the Covid-19 Pandemic"
AWARDED BY: Univeristy of Southampton
DATE OF AWARD: 2024

DESCRIPTION OF THE DATA


All survey data were entered into Microsoft Excel with each row representing a participant and columns representing outcome variables. 
Associated meta-data is listed for each variable/column below. 


This dataset contains:
Anonymised data for each participant on the following variables:

Variable 1 (Column A): Participant ID 

Variable 2 (Column B): Date of birth [DD-MMM-YY]

Variable 3 (Column C): Gender
0=Male
1=Female
2=Prefer not to say
999=Missing data

Variable 4 (Column D): Ethnicity
1=English/Welsh/Scottish/Northern Irish/British
2=Irish
3=Gypsy or Irish Traveller
4=Any other White background (please describe)
5=White and Black Caribbean
6=White and Black African
7=White and Asian
8=Any other Mixed/Multiple ethnic background (please describe)
9=Indian 
10=Pakistani
11=Bangladeshi
12=Chinese
13=Any other Asian background (please describe)	
14=African	
15=Caribbean	
16=Any other Black/African/Caribbean background
17=Arab
18=Any other ethnic group (please describe)
19=Prefer not to say
999=Missing data 

Variable 5 (Column E): Other ethnicity
Described textually

Variable 6 (Column F): Religion
1=No religion	
2=Christian (including Church of England, Catholic, Protestant and all other Christian denominations)
3=Buddhist
4=Hindu	
5=Jewish	
6=Muslim	
7=Sikh	
8=Other	
9=Prefer not to say	
999=Missing data

Varaible 7 (Column G): Other religion
Described textually
999=Missing data

Variable 8 (Column H): Course completed at University of Southampton  
1=BM4
2=BM5
3=BM6
4=BMEU
999=Missing data

Variable 9 (Column I): T1 Survey completed
Whether participant completed the first survey
0=No
1=Yes

Variable 10 (Column J): T2 Survey completed
Whether the participant completed the second survey
0=No
1=Yes

Variable 11 (Column K): Both surveys completed
Whether the participant completed both surveys
0=No
1=Yes

T1 SURVEY DATA:
Variable 12 (Column L): T1 Undertaken work in the past 3 months
Question: "Have you undertaken any work/job role(s) post-graduation? (in the past 3 months)"
0=No
1=Yes
2=Not applicable (Only just graduated)
3=Not applicable (Not yet graduated)
999=Missing data

Variable 13 (Column M): T1 date commenced job in format [DD-MMM-YY]
Question: "When did you begin your first post-graduation job?"
999=Missing data

Variable 14 (Column N): T1 job role
Question: "What is/was your role?"
Described textually
999=Missing data

Variable 15 (Column O): Specialty
Question: "Which speciality/department was this in?"
Described textually
999=Missing data

Variable 16 (Column P): T1 Patient facing work in past 3 months
Question: Have you undertaken any patient-facing work over the past 3 months?
0=No
1=Yes
2=Uncertain
3=Not applicable

Variable 17 (Column Q): T1 Contact with Covid19 positive patients
Question: Have you had any contact with Covid-19 positive patients during your work?
0=No
1=Yes
2=Uncertain
3=Not applicable

Variable 18 (Column R): T1 Frequency of missed breaks 
Question: How often do you currently miss your breaks/rest periods during your shifts?  
1=Daily	
2=Every second day	
3=Twice a week	
4=Weekly	
5=Fortnightly	
6=Monthly	
7=Never
8=Not applicable	

Columns S to AA (Variables 19-27 below) contain answers to the question, "Are any of the following a factor in you missing your breaks currently? (Select any that apply and use the right column to indicate those that are most important)"

Variable 19 (Column S): T1 Hindrance: Workload
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 20 (Column T): T1 Hindrance: Staffing levels
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 21 (Column U): T1 Hindrance: Expectation from others to keep working
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 22 (Column V): T1 Hindrance: Pressure on self to keep working
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 23 (Column W): T1 Hindrance: Lack of break facilities/infrastructure
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 24 (Column X): T1 Hindrance: Interruption during breaks (e.g. bleeps, colleagues)
0=No
1=Yes
2=Yes - Very important
999=Missing data


Variable 25 (Column Y): T1 Hindrance: Breaks are not restful (e.g. rumination on to-do list during breaks)
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 26 (Column Z): T1 Hindrance: Other (please describe below)
This variable provides the rating for the "Other" categories described in variable 27 below 
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 27 (Column AA): T1 Hindrance: Other description
Question: "If you selected 'Other', please describe"
Optional question, described textually
999=Missing data where a rating is selected for the "other" question in variable 26/Column Z

Variables 28-39 below (Columns AB to AM) contain answers to the question, "Please read the statements below and rate whether you would be more likely or less likely to take a break given each scenario:"

Variable 28 (Column AB): T1 Facilitator: Have some tasks completed by other types of staff (e.g. doctors administrators)
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 29 (Column AC): T1 Facilitator: Having someone who is able to cover my tasks
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 30 (Column AD): T1 Facilitator: Improve rest facilities/infrastructure (e.g. improve accessibility/quality of doctors’ mess)
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 31 (Column AE): T1 Facilitator: Team building (e.g. to foster trust in other members of team so I feel confident my work will be completely covered in my absence)
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 32 (Column AF): T1 Facilitator: Encouragement from seniors to take breaks
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 33 (Column AG): T1 Facilitator: Make break-taking mandatory
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 34 (column AH): T1 Facilitator: Offer break activities/distractor/interrupting activity (e.g. therapy dog ward visit, 5-minutes of mindfulness, sensory pods)
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 35 (Column AI): T1 Facilitator: Understanding how self-care impacts patient outcomes
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 36 (Column AJ): T1 Facilitator: Campaigns/posters/visible reminders about the importance of taking breaks in the workplace
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 37 (Column AK): T1 Facilitator: Handing over bleep when going on break
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 38 (Column AL): T1 Facilitator: Other (please describe)
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 39 (Column AM): T1 Facilitator: If you selected other, please describe
Optional other category
Described textually
999=Missing data (where a rating is selected for the "Other" question in Variable 38/Column AL)

Variable 40 (Column AN): Do you think taking rest breaks during your shifts is important to your wellbeing?
0=No
1=Yes
2=Undecided
999=Missing data

T2 SURVEY DATA

Variable 41 (Column AO): T2 Have you undertaken any work/job role(s) in the past 3 months (since August 2020)?
0=No
1=Yes
2=Not applicable (Only just graduated)
3=Not applicable (Not yet graduated)
999=Missing data

Variable 42 (Column AP): What is your role?
Described textually
999=Missing data

Variable 43 (Column AQ): Which speciality/department is this in?
Described textually
999=Missing data

Variable 44 (Column AR): Have you undertaken patient-facing work in the past 3 months (since August 2020)?
0=No
1=Yes
2=Uncertain
3=Not applicable
999=Missing data

Variable 45 (Column AS): T2 Have you had any contact with Covid-19 positive patients during your work?
0=No
1=Yes
2=Uncertain
3=Not applicable
999=Missing data

Variable 46 (Column AT): T2 Frequency of missed breaks
How often do you currently miss your breaks/rest periods during your shifts?  
1=Daily	
2=Every second day	
3=Twice a week	
4=Weekly	
5=Fortnightly	
6=Monthly	
7=Never
8=Not applicable
999=Missing data

Columns AU to BC (Variables 47-55 below) contain answers to the question,"Are any of the following a factor in you missing your breaks currently? (Select any that apply and use the right column to indicate those that are most important)"

Variable 47 (Column AU): T2 Hindrance: Workload
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 48 (Column AV): T2 Hindrance: Staffing levels
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 49 (Column AW): T2 Hindrance: Expectation from others to keep working
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 50 (Column AX): T2 Hindrance: Pressure on self to keep working
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 51 (Column AY): T2 Hindrance: Lack of break facilities/infrastructure
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 52 (Column AZ): T2 Hindrance: Interruption during breaks (e.g. bleeps, colleagues)
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 53 (Column BA): T2 Hindrance: Breaks are not restful (e.g. rumination on to-do list during breaks)
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 54 (Column BB): T1 Hindrance: Other (please describe below)
This variable provides the rating for the "Other" categories described in variable 55 below 
0=No
1=Yes
2=Yes - Very important
999=Missing data

Variable 55 (Column BC): T1 Hindrance: Other description
Question: "If you selected 'Other', please describe"
Optional question, described textually
999=Missing data where a rating is selected for the "other" question in variable 54/Column BB

Variables 56- below (Columns BD to ) contain answers to the question, "Please read the statements below and rate whether you would be more likely or less likely to take a break given each scenario:"


Variable 57 (Column BD): T2 Facilitator: Have some tasks completed by other types of staff (e.g. doctors administrators)
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 58 (Column BE): T2 Facilitator: Having someone who is able to cover my tasks
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 59 (Column BF): T2 Facilitator: Improve rest facilities/infrastructure (e.g. improve accessibility/quality of doctors’ mess)
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 60 (Column BG): T2 Facilitator: Team building (e.g. to foster trust in other members of team so I feel confident my work will be completely covered in my absence)
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 61 (Column BH): T2 Facilitator: Encouragement from seniors to take breaks
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 62 (Column BI): T2 Facilitator: Make break-taking mandatory
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 63 (column BJ): T2 Facilitator: Offer break activities/distractor/interrupting activity (e.g. therapy dog ward visit, 5-minutes of mindfulness, sensory pods)
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 64 (Column BK): T2 Facilitator: Understanding how self-care impacts patient outcomes
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 65 (Column BL): T2 Facilitator: Campaigns/posters/visible reminders about the importance of taking breaks in the workplace
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 66 (Column BM): T2 Facilitator: Handing over bleep when going on break
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 67 (Column BN): T2 Facilitator: Other (please describe)
1=More likely
2=Less likely
3=No difference
4=Not applicable
999=Missing data

Variable 68 (Column BO): T1 Facilitator: If you selected other, please describe
Optional other category
Described textually
999=Missing data (where a rating is selected for the "Other" question in Variable 38/Column AL)

Variable 69 (Column BP): Do you think taking breaks during shifts is important to your wellbeing?
0=No
1=Yes
2=Undecided
999=Missing data	



...



Date of data collection: 
Data collection took place between 6 September 2019 to 8 March 2020. 
Each row in the spreadsheet represents a participant. Column B shows the date each individual completed the survey. 


Information about geographic location of data collection: 
Each individual participant has a unique participant identifier. The first 3 digits of the identifier informs the reader of the location of data collection as follows: 

100 - iSurvey (online survey participants – could be doctors from UHS or Solent and completed in any setting of their choice)	
200 - University Hospital Southampton (UHS) NHS Foundation Trust face-to-face meeting. Survey completed with pen and paper.	
300 - Southern Health NHS Foundation Trust face-to-face meeting. Survey completed with pen and paper.	
400 - Solent NHS Trust face-to-face meeting. Survey completed with pen and paper.

Licence:
[ADD IN]

Funders: Health Education England (Wessex) and University of Southampton

Date that the file was created: February, 2024

